AGENDA, MARCH 11, 2015 OHCA BOARD MEETING
- Approval of Agenda (then stick to topics!)
- Approval of Feb 27 OHCA minutes (review action items)
- Approval of Treasurer's Report: Oscar Iturralde
- Approval of current treasurer's report (Oscar Iturralde or Rebecca Iacobellis)
- Balance sheet as of 12/31/14
- Income/Expense report for 2014
- 3 copies of Insurance policy
- Listing of membership renewals/new members from Paypal
- Listing and coupons for renewal and new members received by mail
- Update on Maturity dates on CD”s
- Update on status of signators and name change on bank accounts
- review 2015 expected expenses (requested by Vivian)
- explanation of accounting records and process (Oscar)
- Number of Members - response to latest membership drive
- Question responses: number agreeing/not agreeing to directory listing
MEMBERSHIP DRIVE and INCREASING OAK HILL AWARENESS
- FACEBOOK STATS! (Lee Brewer - Steve review)
- Any new volunteers that want to help
- Helen Duthie to be replaced by Bill Butler - for newcomer member info/introduction - what is the process & content?
- List of the latest Oak Hill residents- (source: Freehold Clerk or realtors). Who will contact each?
- New streets & houses in Oak Hill - are they included on postcard distribution?
- snow photo contest idea and results (Karen Iturralde)
- OHCA spring photos added to Facebook & website (any showing Poricy Creek wandering thru folks back yards?
- Status of distribution of March 9, 2015 mar-easter-Postcard (Karen) Postal Codes ; OHCA official streets
- Process to record 2015 members & data (Oscar Iturralde/Steve Miller)
- STATUS: The board voted to purchase ~300 car magnets for about $425 (Karen Iturralde Membership clings, embossed signage visible from the street (Lee?)
- OHCA Member Directory (Lee)
- OHCA resident's Business Directory (Lee)
LEGALITIES:
- OAK HILL COMMUNITY ASSOCIATION NAME: to create DBA Oak Hill Community Association, Form C-150G needs to be completed and mailed with a $50 check. 1/12/2015 email from Rebecca attached the form and instructions which listed the mailing address.
- NAME CHANGE: OHA to OHCA & ADDRESS CHANGE: Oscar Iturralde's address to be listed on banking and insurance documents
- IN NJ FILES: OHA is EIN# 900044937, filed 9/1962, type "NP";
- OHCA is NOT 501C3 (not eligible for "Google for Non-Profits")
2015 ACTIVITIES, & RESPONSIBLE PEOPLE
- Report: March 3, Tues, 6PM, BoneFish Grill; (Bill Butler)
- WHO ARE THE "Point" people and volunteers for each of next 3 events:
- Easter Egg Hunt- status: list of volunteers; snacks; games; prizes; who will take PR photos. Plans for post-event thank-you for volunteers
- May 5 General Meeting topics: Randall Gabriellan (Oak Hill history) Bill Butler to pursue; OHA president in 1962 (Bill Butler to pursue), and Phil Welch (head of Family Promise for last 30 years) - Steve Miller to pursue. Helen Duthie will reserve a room at the Methodist Church.
- May 15-16 Garage Sale Announcement (Ronnie Lander prepared a draft) - candidate for May postcard announcement
- June 10 (Wed) "Schools Over Party". Pat DeSan to ask Dotti DeSan to sponsor (perhaps to be held at Toscanella or Zoni's)
- Family Movie Night: Karen is considering a Ferrin Court "Big Screen"
- Family Star Gazing: Karen was encouraged to schedule this popular event
- 8/8 "Twilight Cruise" on "The Great GaZee-Boat" out of Oceanport OR "Capt Jack" out of Atlantic Highlands. Bill Butler is investigating.
- NEW FOODS - NEW PLACES TO DINE CLUB. - Lee Brewer)(Item 8 - Brewer
- ITEM 10 from Brewer Proposal
IMPLEMENTATION OF TECHNOLOGY (pat desan)
- Identify all the technology changes we are making, the advantages they provide to OHCA, how they will interact with each other, the costs if any, who is responsible to implement and a time frame for implementation.
- TECHHNOLOGIES & OHCA REQUIREMENTS: (example, use chimpmail for email)
REPORTS BY STANDING COMMITTEES:
STATUS: GMAIL and FACEBOOK ACCOUNTS