TECHNOLOGIES REQUIRED BY OHCA

1.DOCUMENT ARCHIVE REQUIREMENTS:

Up to several GB storage
Each OHCA Board member can easily change/structure/ogranize OHCA docs
The membership file, and ALL personal info (including email addresses) must be kept private, and secure from hackers.

2. EMAIL SYSTEM REQUIREMENTS:

Reliable and easy/quick to enter and update member email addresses
Preferably the initial (bulk) email entry and frequent subsequent updates would be an easy “view”, “lookup” or “sort” of the OHCA membership file
ability to quickly email different groups of addresses. Addresses will total ~600 present and previous members; during a batch send, erroneous addresses are flagged and reported, but all other email addresses are sent without having to immediately first correct erroneous addresses.
The email addresses are kept secure and confidential. The service provider must NOT use email addresses for any other purpose..

CANDIDATES:

Windows Live Mail: disadvantage: resides on ONE PC. Very difficult to allow email access to anyone else.
Contact Manager TBD

3.OHCA ACCOUNTING SYSTEM REQUIREMENTS

Simplified, transferable method of keeping track of income and expenses

CANDIDATES:

QUICKBOOKS AS A STANDARD? (Rebecca Iacobellis 1/12/2015 email)
Non profit version would probably be best but I think it is too expensive for the size of the organization. Plus, they only have a cd version which means it could only be installed on one persons computer.
QuickBooks online version for $19.99 a month and first month is free. I think this could be the best option as there can be multiple access and all information is stored on the cloud.

4. OTHER TOOLS?

USE ABOVE REQUIREMENTS TO EVALUATE PERFORMANCE OF TRIALED OHCA TOOLS