OAK HILL COMMUNITY ASSOCIATION BOARD - DOCUMENT ARCHIVE - FOR OFFICIAL USE ONLY
OHA By Laws (Mar 6, 2006, contributed by Glenn Cashion & Don Duthie)
OHA By Laws (May, 2003, contributed by Don Duthie)
OHCA LIABILITY POLICIES: PolicyA ; PolicyB ; 6/28/2016 insurance-review
OFFICIAL LIST: STREETS WITHIN OAK HILL alphabetical- oak-hill-streets
2015-Postal-Mailing-Codes
MEMBERSHIP NUMBERS, 2004-2016
NEW MEMBER SUPPORT
Butler-2015-may-1-page (emailed to lower Borden non-members between Pelican and Crawford)
Randy Gabrielan- history of Oak Hill 3 pages
Middletown's official "Welcome to Middletown" - probably can get printed copies from Middletown Town Hall
OAK HILL EVENT DESCRIPTIONS
October Halloween Parade
December "Visit With Santa"; Lee Brewer notes from 12/5/2015
Review of 2016-june25 Block party authors: Glenn, Sean, Helen, Rebecca, Lee
Protocol for annual Garage Sale ; Participant Thank You Letter; Steps to use My Google Map to create map for Neighborhood garage sale
OHA BOARD MEETING AGENDA
2015-sept29; 2015-may12 ; 2015-april20 ; 2015-mar24 ; 2015-Mar11 ; 2015-feb17
2014-mar17 ; 2014-feb20 ;
2013-aug27 ; 2013-mar14 ; 2012-May8 ; 2012-jan17
2011-sept28 ;
2011-april12 ;
2011-jan18
2010-Apr26 ; OHA Member Survey Results (April 26) ; 2010-Jan12 ; 2009-Sept15
2009-August18 ; 2009-April14 ; 2009-jan7 ; 2008-Sept9 ; 2008-jul23 ; 2008-april22
OHA BOARD MEETING MINUTES:
2017-jan-11 ;
2016-Oct 13 ; 2016-apr20 ; 2016-mar10 ; 2015-nov10; 2015-May12 ; 2015-mar11 ; 2015-feb21 ;
2014-dec9 ;
2014-combined minutes for feb20 & Mar 17 doc ; pdf
2013-aug27 ; 2013-mar14 (approved 8/27/2013) ; 2012-Sept12 (approved March 14, 2012) ;
2012-sept12 Treas Report page1 page2
2012-May8 ; 2012-Jan17-23 ; 2011-Sept28 ; 2011-april12 ;2011-jan18;
2010-Sept21 ; 2010-April26 ; 2010-Jan12
2009- Sept15 ; 2009-August18 ; 2009-April14 ; 2009-Jan7 ; 2008-Sept9 ; 2008-jul23 ;
2008-apr22 ;
2008-jan17
2007-oct9 ; 2007-aug13 ; 2007-apr30 ; 2007-jan8
TREASURER'S REPORTS
2017-jan9 (2016 year-end) expense summary; Financial statement
2016-april 20 ; 2016 April 22 explanation ; 2016-oct13 ;
2015 April 30 ; 2015 may20 ; 2015Aug19 ; 2015-dec31 ;
2014-aug31 ; 2014-nov16 ; 2014-dec31 ;
2012-2013 (3/24/2013) page1 ; page 2 ; 2013- dec31 ;
2011-mar31: 2010 disbursements ; 2011-sept28 page1 page2 ; 2011-dec31 page1 page2
2010-mar31 ;
2010-oct 15 disbursements; balance sheet
2009-dec31-page1 page 2
2008-jul23 ; 2008-sept9 ;
2007-Dec31 page-1 page-2 ;
GENERAL MEETING MINUTES AND SUMMARIES
2016-may10 minutes ; 2016-may10-issues ; Chief Weber 2016-May10 Issues
2015-may5 ;
2008 - Oct 14
;
2007-may15
HOW TO USE MAILCHIMP
Directions to add OHCA email addresses to MailChimp.com (using one shared membership excel file)
Directions to use mailchimp.com to email to all OHCA members
ZONES (FOR LEAF AND BRUSH PICKUP)
POLICY - RESIDENTS OUTSIDE OF BOUNDARIES - ATTEND AS GUESTS
By Laws and related discussions
OHA NEWSLETTERS
2015/2016- for current list before new web site cut-over, visit oakhillnj.com, and click "Newsletter"
2014
Feb 2 ; Feb 16 ; Mar16 ; Mar 30 ; Apr 8 ; Apr26 ; Apr29 ; May7 ; May15 ; May 19 ; Jun4 ; Jun10 ; Jun14 ; Jun17 ; June20 ; July3 ; Jul 13; Jul17 ; Jul21 ; Aug 8 ; Aug18 ; Oct3 ; Oct8 ; Oct20 ; Nov6; ;Nov 26 ; dec-santa-visit postcard small ; large file
2013
Mar21 ; mar 30; apr 16; apr 18; May 1; May 12 May29 ; june10 June 14 ; Jul2 ; Jul 4 ; Jul 14 ;Jul 21 ; ;July 27 ;;Jul 28 ; Aug 1 ; Aug 4 ; Aug 8 ; Aug 9 ; Aug 12 ; Aug 19 ; Sept 2 ; Sept21 ;Oct5 ; Oct14 ; Oct 19 ; Oct 28 ; Nov10 ;
2013-mar30 Oak hill update
2013-march-Oak Hill Update
2012-feb ; jan17 ; jan20 ;jan27 ;jan30 ;feb1 ;feb6 ;feb8 ;feb18 ;mar 5;mar13 ;april 27 ;may1 ;may 2 ;may6;may8 ;2012-june 18 ;
2011-may3
2011-feb-short-letter (mailed 2/8/2011)
2010-jan-newsletter (mailed 2/4/2010)
2009-Sept-newsletter (mailed Sept; received Oct, 2009)
2009-jan-newsletter (mailed 1/29/2009)
2008-feb-newsletter
2008-aug-newsletter (mailed 8/14/2008)
2008-Octl-newsletter (mailed 9/30/2008)
FEBRUARY NEWSLETTER PROCESS
February, 2012 mailing process
february, 2011 mailing process
february, 2010-mailing-process
taxpayer-lives-at-a-different-address.doc
2010adders-not-in-vivian-labels.xls
2010dues-mailing-insert
OHA WEB SITE INVESTIGATION
MEMBERSHIP LISTS (nothing on-line; must personally ask OHCA Treasurer, or Steve Miller for a copy)
2014-april 26 (last updated 10/2014 by sgm - ask for "Copy of 2014-OHA-membershipAPR26.xls")
2013-march22 - former and present members w/o valid email addresses (51); or same file with headers (ask for "2013-paper-labels.xls" )
2012-oct27 (last updated jan 20, 2013 by SMiller - ask for file "2012-oct27-OHA-membership.xls" )
2009 -May 5, 2009 postcard to 89 former OHA members
2009-OHA-non-members (ask for file "OHA2009-non-members.WAB";
2009-OHA-non-members whose email bounced (ask for "2009-non-members-bounced-email.doc") ; process followed
PROCESS TO CONVERT BETWEEN EXCEL AND EMAIL LIST
conversion process
How to create new address book entries for 2010 OHA members
PROCESS TO EMAIL NON-MEMBERS
2010 non-members: process to email
FILES TO CREATE AVERY LABELS FOR MEMBERS W/O EMAIL
2014-no-email-address (ask for "2014-no-email-address.doc" )
2014-blank-formatted word file, from which to merge and create avery labels.(ask for "2014-no-email-address-mail-merge-source-formatted.doc"
ANALYSIS: ELECTRONIC VS PAPER MEMBERSHIP DRIVES
membership results as of Sept, 2012
2014-Dec 21 "Visit With Santa" - postal mailing address list
